In addition, if malware deletes hundreds or thousands of files, you will be spending quite a lot of time in the recycle bin locating each file and putting it back, a process some refer to as “dumpster diving,” which no one should use as their backup method.Ī third – party backup tool would allow you to easily find and restore as many files as you need, or even restore an entire user or folder to a point in time.
And if you don’t notice in time – because the malware is hoping you won’t – you lose the data forever. But what if malware deletes files you don’t use frequently so you won’t notice the deletion? You will only be able to recover them if you notice the deletion within the specified retention period. You just need to locate the deleted item in the recycle bin before it expires (and hope it wasn’t manually emptied by an admin – rogue or otherwise). Microsoft 365 has places where it stores deleted items that allow you to retrieve them for a set period of time. Say, for example, you accidentally delete an email, OneDrive file, or SharePoint item. Why might Microsoft say this, you ask? Because there are more ways to destroy your data, Horatio, than are dreamt of in your philosophy (my apologies to the bard). “We recommend that you regularly backup your content and data that you store on the services or store using third-party apps and services.” Here is what they say in their service agreement for Microsoft 365 ¹ : An app should be protected by something that isn’t the app.Įven Microsoft agrees. It’s like backing up your laptop files to another slice on your local hard drive. Using Microsoft 365 to protect itself violates every one of these basic data protection steps. Three copies of your data on two different pieces of media, one of which should be offsite. The first reason why Microsoft 365 should be protected by a third party is the age-old concept of the 3-2-1 rule of backups. So, maybe backup is a good thing after all. Even if you feel you are well protected, the restore might be time intensive and quite a bit more work if you don’t have a third-party backup tool. Microsoft 365 offers basic protection to deal with some risks that could damage your data, but there are things it doesn’t protect you from, and there are side effects to some of its optional protection features. Curtis Preston, Chief Technology Evangelist Why should you back up Microsoft 365?Īs a person who has dedicated their career to backup and recovery, one of the things I find hardest to comprehend is when someone says “X is so good, it doesn’t need to be backed up.” The biggest example lately is proponents of Microsoft 365 (formerly Office 365) that suggest that it “performs backups” for you, which simply isn’t true. When I get to my home in the other country, it will be too late to correct any mistakes.Decemand updated May 2021 W. And it will not solve the problem of having to re-sort all the mailboxes.Īnd I would still like to be able to confirm that the exported olm-file really contains everything. I guess I will have to give up and get a cloud service. And it opens with a new e-mail, with the file in it When I click on it, Outlook opens, yes, but that could be just because I have Outlook installed in the computer.
BACKUP EMAIL ON OFFICE FOR MAC HOW TO
My new question now was about how to confirm that I have copied the whole file correctly. Your comment gives me a slight hope - is there a way to copy individual mailboxes, after I have asked about this earlier, here, and the answer was that to copy the whole file was the only way. And more and more work to get everything sorted into the other computer.Īs you can tell I am not happy about this new feature of Outlook. Sooner or later too big for a normal USB stick. Will have to copy the whole Outlook file from my old computer, and it will then be inconveniently big.Īnd so on. But at least it is possible this time around, since the whole Outlook file is not that big.
It will be a mess to sort everything into the other computer, after the trip. I have now copied the whole Outlook file (I think). I know that more and more people use cloud services, but I did not I was distressed when it turned out it was no longer possible to copy individual mailboxes. mbox files then I would copy them ontoĪ USB pin and could then easily import them into my Outlook in the other computer.Ī few months ago, however, I bought a new MacBook, and thus had to get a new version of Outlook. I have dragged them to the desktop, thus converting them to. Each time I travel between them, I have so far copied the mailboxes that have changed since the last trip. My situation is that I live in two countries.
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